Court Clerk III
Position Description
Salary: $24.07 - $38.35 DOQ
Position Type: Full Time
Opening Date: November 13, 2026
Closing Date: Open Until Filled
Interested candidates must complete and submit a Riverdale City application and current resume online at http://www.riverdalecity.com/departments/bus_adm/employment.htm
GENERAL PURPOSE
Performs a variety of advanced, complex clerical duties designed to expedite the functions, actions, judgments, processes, and procedures associated with the office of the City Justice Court.
SUPERVISION RECEIVED
Works under the supervision of the Legal Services Department Manager. Receives functional and administrative direction from the Justice Court Judge.
SUPERVISION EXERCISED
None.
ESSENTIAL FUNCTIONS
Attends court and assists judge with in-court processing of cases; assures accuracy and completion of all documents including orders for alcohol/drug programs, commitments to jail, etc; processes all appeals with the District Court in reference to civil and criminal matters; composes correspondence for the judge as needed; obtains list of prospective jurors, qualifies or disqualifies each, and summons those qualified in court for jury duty.
Maintains calendar of events such as trials, arraignments, sentencing, hearings, and motions; informs judge of docket status and schedule; prepares notices of trial and pre-trial; obtains potential juror list and processes according to court procedures; prepares trial and pretrial case materials; instructs defendants and assures viewing of "rights" video.
Maintains record of court proceedings; receives and dockets notices of appeal; types judgments, abstracts of judgment, supplemental motions, orders to show cause, garnishments and executions.
Receives and processes requests for small claims proceedings; prepares affidavits and orders; explains procedures, sets hearings, collects fees and initiates docketing.
Performs clerical tasks; receives, logs and files incoming citations and complaints; maintains cross reference system; opens mail, sorts and processes; determines fines based upon fine schedule or bail if plea is not guilty; attaches appearance by mail to citation; keeps track of payments made through the mail.
Receives telephone calls and refers to appropriate person; answers questions by phone and in person about pretrial, trial or hearing schedules; assists in resolving questions regarding various civil processes and papers; provides information needed about court procedures and schedules; sets appointments; conducts research in records and files as needed.
Issues order to show cause, failure to appear and refers to Judge for signature; notifies county or other jurisdiction if someone is arrested; enters case information; coordinates with constable as needed to follow-up on warrant status.
Maintains fiscal records of the court as needed and required by law; posts payments decisions and other information in computerized ledger; maintains tickler files to monitor when payments are due, end of probation, etc..
Reviews citation abstracts; monitors payment records of defendants to assure conformity to judgments and payment schedules; prepares pleadings for failure to appear; utilizes legal processes such as late letters, late notices, summons, bench warrants, warrants of arrest, orders to show cause, and informations.
Compiles reports showing all court activity for the State Bureau of Criminal Identification, State Court Administrator, and Riverdale City to facilitate case load analysis.
Maintains liaison and communications with agencies associated with the criminal justice system such as police department warrants divisions, bail bondsmen, prosecuting attorney offices, private councilors and public defenders, adult probation, city courts and city offices.
Types various reports, memoranda, forms, abstracts and documents for the court; maintains adequate supply of court forms.
Regular and predictable attendance.
Performs related duties as required.
MINIMUM QUALIFICATIONS
1. Education and Experience:
A. Graduation from high school or equivalent GED.
B. Six to seven years of experience related to above or similar duties; plus six months to one year of specialized training provided on the job or through professional workshops and seminars.
C. Or an equivalent combination of education and experience.
2. Knowledge, Skills & Abilities:
Working knowledge of telephone operations and receptionist functions; legal and court terminology; basic accounting and bookkeeping; of office methods and equipment, complex filing systems and computerized applications for records filing.
Typing skill at 40 words per minute; computer skills.
Ability to follow complex instructions; work under stressful working conditions created by strict time frames; learn legal and court document formats; learn criminal and civil law as it applies to court processes; manage angry individuals and unpleasant situations; communicate effectively, verbally and in writing; develop effective working relationships with co-workers, appointed officials, professionals, and the public.
3. Special Qualifications:
Must be bondable.
Must be eligible to serve as a notary.
Must be eligible to receive security clearance for access to State computer (BCI, DLD, NCIC, MVRG, INLETS)
May be required to perform local administration for the State Computer System as the Terminal Agency Coordinator (TAC).
Must successfully complete annual court training requirements.
4. Work Environment:
Incumbent of the position performs in a typical office setting with appropriate climate controls. Tasks require variety of physical activities, not generally involving muscular strain, such as walking, standing, stooping, sitting, reaching, talking, hearing and seeing. Common eye, hand, finger dexterity exist. Mental application utilizes memory for details, verbal instructions, emotional stability and discriminating thinking.
Veteran's Preference Points: Applicants MUST submit a copy of their DD-214 with their application and before the closing date in order to receive veteran's points. This is for initial appointments only.
Riverdale City is an Equal Opportunity Employer. All applicants
selected for employment with the city shall be required to take a
drug and alcohol test with negative results and a background check
as a pre-condition of employment.
FLSA AND AT-WILL STATUS
This position is non-appointed and is entitled to protections of Utah Code 10-3-1105. As such, the Court Clerk III shall be entitled to due process appeal authority as set forth in Utah Code 10-3-1106.
The Court Clerk III position is a non-exempt position under the Fair Labor Standards Act.
This job description describes the general nature, and type of work performed by the employee(s) assigned to this job. The duties listed are not intended to be an exhaustive list of all responsibilities, demands, and skills required of the position. The job description is not intended to and does not imply or create an employment, compensation, or contract right to any person or persons. The City reserves the right to add, delete, or modify any and/or all provisions of this job description at any time.